Control who you buy from.
KYC built into the vendor record. Every invoice linked to the work order that drove it. Multi-currency, multi-region, multi-contact. Bulk CSV onboarding for the hundred-vendor migration.
Vendor
Parker Hannifin India
YTD spend
$42.1k
Invoices
18
On time
94%
Recent invoices
Four surfaces a procurement lead opens daily.
Onboard, verify, spend, rate. Every action recorded, every invoice traced.
vendors-q1.csv
86 rows · 4 duplicates skipped
Bulk CSV import
Upload the template, Dovient deduplicates by name and domain, creates vendors with KYC fields.
KYC · Parker Hannifin
Pending
1 of 5 items
KYC tab
Tax ID, registration, bank details, and verification status with an auditable reviewer trail.
Expenses · 30 days
$14,320
Expense ledger
Every invoice ties to a WO. Payment status live, aging flagged before due date.
Contacts · 4
Priya Shah
Sales · primary
Raj Menon
Service
Anita Rao
Accounts
Dev Singh
Tech support
Contacts directory
Multiple contacts per vendor, primary designation, email, phone, role.
Vendors built into the maintenance record.
Not a separate tool, not a separate database. Procurement lives where the work order does.
KYC at procurement
Tax ID, registration, bank details, and verification status on the vendor record. Audit trail by user and timestamp.
Real-time spend visibility
YTD spend, monthly trend, aging report, and overdue flags on every vendor card. Finance sees the number live.
Bulk CSV import
CSV template with auto-deduplication on name and domain. Scale onboarding from 1 to 100 vendors in one upload.
Work-order-linked expenses
Every invoice ties to a WO. The WO cost ledger shows vendor totals, the vendor card shows which WOs drove the spend.
Multi-currency, multi-region
Each expense logs currency. Payment term templates per region. Vendor scorecards aggregate in the plant base currency.
SOP + vendor linkage
Attach a vendor contact to a maintenance SOP. A tech reading the SOP sees 'call Vendor X at [contact]' inline.
Vendor scorecards
Compliance status, rating, spend, on-time %, and last three invoices in a single card. Vendor health at a glance.
Contract and document vault
Service contracts, NDAs, MSAs, and certificates live on the vendor card. Expiry alerts before the contract lapses.
Copilot vendor pre-brief
Before a new work order goes out to a vendor, the Copilot shows the last three jobs, the outstanding invoices, and any open issues.
We stopped chasing invoices in spreadsheets. The WO-linked ledger means finance sees the cost the moment the vendor bills us, and the vendor card shows us who is reliably on time.
Procurement Manager · Pharmaceutical Plant
100%
Invoice traceability
Every vendor charge ties to a work order and an asset. No untraceable line items.
5 min
Bulk onboarding
CSV import with auto-deduplication beats a morning of manual forms.
0
Spreadsheets
KYC, contracts, expenses, contacts all live in the vendor record.
Pair it with
Work Orders
External service cost entries on WOs link back to the vendor's invoice ledger.
Learn moreInventory & Spares
Preferred vendor, lead time, and price live on every part card.
Learn moreCapital Projects
Vendor-sourced project work links to the vendor expense record automatically.
Learn moreReporting & Analytics
Spend by vendor, category, and region in the report builder.
Learn moreVendor control without a separate tool.
Bulk-import your vendor list in ten minutes. Attach KYC, link an invoice to a work order, and watch the vendor card tell you the truth.