Every part traces back to the job that consumed it.
Dovient holds one ledger for consumables and spares. Multi-store, reserved vs available, min and max per store, and every consumption linked to the work order, the asset, and the tech who used the part.
Part · Spare
Mechanical Seal 30mm
SKU P-4521 · Parker PV270-SK
Stock by store
Reorder · Line 3 kit
Available 2, below min 8
Reserved. Available. Two numbers that save a job.
Most inventory systems only track on-hand. Dovient splits reserved from available the moment a planner earmarks parts for a pending work order, so two concurrent jobs never fight for the same seal.
12
On hand
What is physically in the bin right now.
4
Reserved
Earmarked for WO #1247 and WO #1252. Untouchable.
8
Available
What a new job can actually pull from.
Four surfaces a stockroom keeper lives in.
Pick, reorder, trace, audit. Nothing in a spreadsheet, nothing on a clipboard.
Reorder · today
14 items below min
Reorder board
Everything below minimum, ranked. One tap to raise a PO or transfer from another store.
Scanning
Pick
Seal 30mm × 2
For WO #1247 · Central store
Scan to pick
A tech scans the part QR, confirms quantity, and the pick writes itself to the work order.
Seal 30mm · usage
#1247
Pump A-2
#1198
Pump A-4
#1145
Pump B-1
#1092
Pump A-2
#1044
Pump C-3
Part usage history
Every time this part was consumed: date, tech, work order, asset. A complete chain of custody.
Transfer
Seal 30mm × 4
Central
12 → 8
Line 3 kit
2 → 6
Multi-store transfer
Move stock between stores with a single entry. Both sides update, audit trail written.
One ledger. Consumables and spares.
No separate app for lube and grease. No separate app for seals and bearings. One registry, every part, every store, every consumption.
Reserved vs available split
Parts earmarked to pending work orders drop out of available immediately. Two concurrent jobs cannot over-allocate the same seal.
Multi-store with independent min / max
Central warehouse, line-side kits, vendor cages, mobile trucks. Each store has its own minimum and maximum per part.
Rack and shelf locations
Every stock record holds a rack and shelf (ex: A3 Shelf 2). A new tech finds the part without hunting down the keeper.
Serialized or quantity tracked
Choose per part. Serialized parts carry condition (new, refurb, damaged) so a rebuilt bearing does not end up in the new bin.
Min / max auto-alerts
Drops below minimum: surfaces on the reorder board and pushes to the store owner. Max caps prevent panicked over-ordering.
Work-order-linked consumption
A tech picks a part from the WO sign-off flow. Consumption posts to the store, the WO cost ledger, and the asset cost ledger in one transaction.
Preferred vendor and lead time per part
Each part has a preferred vendor, price, and lead time. Dovient suggests the right reorder quantity based on usage velocity and the lead time you face.
Usage analytics and demand forecast
See the top ten consumed parts by asset, by line, and by week. Feed the forecast into min / max tuning.
Transfer between stores
A one-line entry moves stock from store A to store B. Both sides update, the audit trail is written, and the mobile tech sees it live.
We cut stock-outs by 70 percent in the first quarter. The reserved-versus-available split alone eliminated the fights between concurrent jobs for the same seal.
Stores Supervisor · Steel Fabrication Plant
-70%
Fewer stock-outs
Min / max alerts catch shortages before a job gets delayed.
+40%
Pick accuracy
Scan-to-pick with rack and shelf locations stops wrong parts leaving the bin.
100%
Consumption traceability
Every part consumed links to the WO, the asset, and the tech who used it.
Works better with
Asset Management
Asset BOMs tell the stockroom exactly what to hold, at what min per store.
Learn moreWork Orders
Parts consumption posts to the work order cost ledger automatically.
Learn moreVendor Management
Preferred vendor, lead time, and price live on the part card.
Learn moreMobile & PWA
Scan parts with a camera, pick from the asset BOM, consume on sign-off.
Learn moreOne ledger, every part, every store.
Import your parts list in a morning. Tag the racks, print the QR labels, and watch the reorder board tell you what to buy before you run out.